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Durham Strategic Plan Dashboard

Shared Economic

Create a Safer Community Together

Connected, Engaged, and Inclusive Communities

Innovative and High Performing Organization

Thriving and Vibrant Environment

Status Indicator: In Progress | On Hold | Complete/Ongoing

Initiative: 4.31 Invest, monitor, and evaluate recovery and renewal resources

Innovative & High Performing Organization


The American Rescue Plan Act (ARPA) of 2021 was signed into law by President Biden on March 11, 2021, providing U.S. cities and counties with $130.2 billion through December 31, 2024. The City of Durham has received an allocation of these funds totaling $51,881,733. The ARPA team consist of the following staff: in Budget and Management Services (2) – one (1) Grants Manger and one (1) Grants Management Specialist; in Finance Department – one (1) Senior Grants Accountant and active recruitment for an additional one (1) Grants Management Accountant. In collaboration with the City Attorney’s Office, staff supports the allocation and evaluation of fund distribution to positively affect the community while responding to negative impacts of the COVID-19 pandemic.

Key Measures & Data Analysis

Of the original 34 pre-approved proposals, 3 projects withdrew. Of the 31 remaining projects: 4 are internal department led, 5 have pending contracts, and 19 have fully executed contracts to date. The remaining 3 projects are under the purview of the ARPA Team toward eligibility for Scope of Work.

ARPA Funds Distributed

Why is it important?

ARPA funded programs serve to help advance economic recovery to communities and households that were negatively impacted by the COVID-19 pandemic. The inter-departmental collaboration of the ARPA Team allows for monitoring and compliance in accordance with federal guidelines. Interdepartmental collaboration, also, provides a robust foundation for the Team to support the capacity of nonprofit organizations to manage grant funds.

What have we been doing?

With a fully staffed ARPA Team (Grants Manager, Senior Grants Accountant, Grant Management Specialist, and Grant Analyst), we have been able to leverage the City's investment in Submittable software for participant submissions and expand its use to launch our monitoring processes and track invoice submissions and payments. To note, we have successfully paid around 12% ($2,336,971.59) of encumbered funds toward programs in progress.

The fully staffed Team has been able to get and stay current on deadlines with contractual agreements and maintain consistency and equity within prioritizing our subaward needs, milestones, and reimbursements.

We also have completed standard operating procedures and process mapping for critical internal processes and have developed formal monitoring tools to maintain standards and measures for continual project progressions.

We launched City/County Joint Project meetings for monthly progress and updates and have successfully submitted the first joint project report of City/County endeavors.

All Treasury reports have been completed to date and have submitted them ahead of deadlines.

What's next?

By Q3 (January - March 2024), we seek to have all eligible project contracts fully executed and have all subrecipients utilizing the Submittable Portal.

Our inaugural open ARPA Office Hours (for external and internal subrecipients) has been set for Tuesday, January 16, 2024, to encourage more efficient division of ARPA Team time commitments, allow for subrecipient networking, and reinforce ARPA Team standing accessibility for subawardees through continual monitoring. Office Hours will be recurring bi-weekly on a virtual platform for 1hour per session.

The Team is currently also in the planning phases to establish the Procedures Engagement portion of the City's current ARPA Policy and ensure additional opportunities for subrecipient engagement for compliance requirements.

Budget and Management Services Department
Office of Performance and Innovation
Strategy and Performance Division